Participating in the International Baking Industry Expo - IBIE is a valuable opportunity to showcase your business to a vast audience in the grain-based food industry. Whether you're presenting cutting-edge equipment, innovative ingredients, or the latest baking solutions, engaging with industry professionals at IBIE can be both exciting and rewarding. However, successfully setting up your trade show booth requires careful planning—especially when it comes to shipping your materials to the venue.
Trade show shipping for IBIE comes with unique challenges, particularly for first-time exhibitors. If you're preparing to transport your booth and materials, here’s what you need to know to ensure a smooth and efficient shipping process
Shipping your materials for IBIE involves coordination with several important entities, including the general contractor, the convention center, and specialized trade show shipping providers.
Freeman typically manages IBIE’s logistics, handling event setup, and teardown, and serving as the official carrier. While exhibitors can use Freeman’s shipping services, they also have the flexibility to work with independent trade show shipping companies.
IBIE is hosted at the Las Vegas Convention Center, the designated location for receiving and storing exhibitor shipments. Familiarizing yourself with the venue’s shipping protocols and deadlines will help ensure a hassle-free setup.
These specialized companies handle the transportation of your exhibition materials to and from IBIE. They coordinate both inbound and outbound shipments, ensuring your booth setup arrives on time, and making them a key partner in your trade show success.
As you get ready for IBIE, it’s essential to plan your shipping process carefully. Key steps include proper packaging, updating shipping labels, and reviewing the exhibitor manual for critical logistics information.
Prior to sending your materials to IBIE, check that your pallets and crates are sturdy enough to withstand transportation. Secure all items properly to prevent damage during transit.
It’s also helpful to prepare a checklist for essential small items you might need at the venue, such as:
When creating your shipping labels for IBIE, be sure to include:
Shipping labels can be generated through:
Before attaching your labels, remove any old ones and ensure the new labels are affixed to all sides of your freight.
The IBIE exhibitor manual provides essential details regarding shipping procedures. You can typically find it on Freeman’s IBIE event page. It includes:
Reviewing this information ahead of time will help you avoid delays and ensure a smooth trade show experience at IBIE.
When preparing, you’ll need to choose between shipping your materials to the advance warehouse or sending them directly to the event venue.
The advance warehouse is a designated storage facility managed by the event organizer, typically available 6–8 weeks before the show begins. By using this option, your materials will be safely stored and delivered directly to your booth when move-in starts, allowing for a smoother setup.
Opting for direct-to-show shipping means sending your materials closer to the event’s start date. This option is ideal for exhibitors with last-minute changes to their booth setup or those looking to reduce storage time before the event.
To determine the best option for your needs, consider the advantages and potential challenges of each shipping method.
This guide has covered key steps to ensure a smooth shipping process for IBIE. Trade show shipping specialists, like DTS, can help manage your shipments to and from any U.S. location, helping to ensure a seamless experience. From coordinating move-in schedules to handling move-out documentation, professional logistics support helps to ensure your materials arrive promptly.
For more insights on trade show logistics, explore our Guide to Trade Show Shipping.
Contact us today at (310) 521-1200 or click the link below to get a shipping quote for IBIE.
Whether you're a company looking to improve one facet of your supply chain, your entire supply chain, or simply looking for a transportation and logistics consultation, we can help.
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