Signing up for the Natural Products Expo West tradeshow is incredibly exciting. Using your knowledge and creative skills to showcase your organic and healthy products business to hundreds or thousands of inquisitive minds is a fulfilling experience. A lot of time, money, and effort goes into setting up your trade show booth for Natural Products Expo West, including the logistics of shipping the items to their destination.
While you may be familiar with standard freight shipping, Natural Products Expo West shipping is more specific and challenging for first-timers. If you’re preparing to ship your trade show booth to Natural Products Expo West, here’s everything you need to know about Natural Products Expo West trade show shipping.
When preparing for shipping to Natural Products Expo West, there are several key players to be aware of such as the general contractor, convention center, and trade show shipping companies.
GES typically serves as the general contractor for the Natural Products Expo West. Their responsibilities encompass everything from organizing and dismantling the trade show to acting as the "official carrier" for the event. In this situation, you will be provided the option to use GES to ship your exhibition materials to the event. Still, you can also use a trade show shipping company like Diversified Transportation Services.
This refers to the venue where the trade show is being held and where your materials will be shipped. Natural Products Expo West is usually held at the Anaheim Convention Center each year.
Trade show shipping companies are logistical service providers that specialize in transporting exhibition materials from exhibitors to Natural Products Expo West. The trade show shipping company will manage inbound and outbound transportation for materials. They will act as your main point of call for getting your materials to the event.
As you prepare for Natural Products Expo West Shipping, there are several key tasks to consider. These include preparing packaging, updating trade show shipping labels, and thoroughly reviewing the exhibit manual for vital trade show shipping information.
As you prepare your freight shipment for the Natural Products Expo West, it's crucial to monitor the condition of your pallets and crates. Ensuring they remain in good condition is essential to withstand the rigors of shipping and safeguard the integrity of your products.
Additionally, you’ll likely forget something seemingly innocuous that turns out to be important once you arrive at the Natural Products Expo West. Consider making a checklist for small items that you might need to take with you, including:
When preparing trade show shipping labels, ensure you place the following information:
To create Natural Products Expo West labels you can go to two places:
Before placing your labels on your exhibition materials, it is essential to remove old labels and place the new labels on each side of your freight.
You can find the Natural Products West Expo exhibition manual by searching for the show on GES’ website.
When it comes to shipping specifically, typically there are a number of crucial pieces of information included in the shipping exhibitor manual. These might include:
As you diligently prepare for the Natural Products West Expo and get your trade show booth ready for shipping, it's crucial to decide whether you'll ship to the advance warehouse or directly to the show.
For those new to trade show shipping, the advance warehouse is simply a storage facility or warehouse provided by the event organizer 6-8 weeks prior to the show. When the show move-in starts, the show organizer will move your exhibition materials to your booth for you and your team to dismantle.
Shipping direct-to-show is exactly how it sounds, you will be shipping your products a few days before the show starts. This method is often chosen when exhibitors want to minimize the time their materials spend in transit or when they have last-minute additions or changes to their booth setup.
To see the pros and cons of each method, view the image below:
Throughout this guide, we've covered many essential steps for preparing for Natural Products West Expo shipping. At DTS, we specialize in trade show shipping and can help manage your shipments to and from anywhere in the United States. We'll create your move-in plan, help with move-out paperwork, and provide concierge customer service at every stage. If want to learn more about trade show shipping, take a look at our Guide to Trade Show Shipping.
Call us today at (310) 521-1200 or click the button below to receive a trade show quote for the Natural Products West Expo.
Whether you're a company looking to improve one facet of your supply chain, your entire supply chain, or simply looking for a transportation and logistics consultation, we can help.
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