Trade Show Logistics Made Easy

Reliable and Cost-Effective Trade
Show Shipping

For over three decades, Diversified Transportation Services has been dedicated to delivering exceptional trade show shipping services. With our extensive experience, we facilitate shipping logistics for more than 300 trade shows annually. We recognize the substantial investment that trade shows and exhibition events entail for your company. Thus, we prioritize the timely transportation of your products or exhibits to these events.

We work with preferred trade show carriers and provide direct to show, advanced warehouse delivery, show move out, expedited, and show to show delivery. You can rely on us to manage your trade show transportation needs with utmost professionalism and attention to detail.

When shipping to trade shows, tight delivery schedules are common to ensure prompt arrival of your products. Fortunately, most shows offer an advance warehouse option or storage facility around 30 days prior to the move-in date. If you're prepared 30 days or more in advance, you can choose to deliver your exhibition materials to the advance warehouse.

Using the advance warehouse provides significant benefits. Firstly, it offers peace of mind as your goods will be securely stored at the show venue well ahead of time. Additionally, this option allows you to select a more cost-effective transportation provider, enabling efficient cost management. By taking advantage of the advance warehouse service, you can streamline your logistics and focus on other crucial aspects of preparing for the trade show.

The material handling agreement (MHA) or bill of lading (BOL) plays a vital role in ensuring a smooth move out process. It is essential to complete this document accurately. You will be required to provide details such as the destination of your freight, booth number, number of pieces, weight, contact information, and any specific shipment requirements, such as the need for a call before delivery. These details are crucial for a successful and organized move out operation.

When it comes to trade show shipments, having insurance is essential, and fortunately, there are various options available to choose from. Some of these include corporate insurance, carrier insurance, and supplemental liability coverage. In addition, certain companies offer exhibition floater insurance as part of their package, which provides coverage for all your assets throughout the entire trade show.

While it's true that most carriers provide liability coverage for loss or damage, it's important not to assume that this applies to every trade show carrier you come across. It is advisable to reach out to the company directly and confirm their insurance coverage. Taking this proactive step ensures that you have accurate information and provides you with peace of mind regarding the protection of your shipments.